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Anti Money Laundering | Company verification requirements

Please note that the documents listed are required by Parslows to verify the identity of the company. We may need to request further information if we consider it necessary to fully understand any relationship or transaction.

Private Companies

a copy of the company’s latest report and accounts (if available)

a certified* copy certificate of incorporation and any certificate of e-registration or change of name

a certified* copy memorandum and articles of association/incorporation

a certified* copy of the registers of members, directors and secretary

a certified* authorised signatory list

a list of the ultimate beneficial owner(s) of the company. If ownership is not direct, please provide details of the ownership from the company back to the ultimate beneficial owner(s). You may wish to include a diagram and/or attach a separate sheet if necessary

a completed “Individual Profile form” or an appropriate profile form, a certified copy of Passport and two certified copies of Proof of address for any shareholder holding an interest of over 25% (or lower where you believe it to be a controlling interest) in the capital or net assets of the company

a structure chart if the company is part of a multi entity structure

a completed “Individual Profile form” , a certified copy of Passport and two certified copies of Proof of address  for each director, authorised signatory or equivalent, with ultimate effective control over the capital or assets of the company.

Company quoted on a stock exchange or a subsidiary

evidence of the company being quoted on a stock exchange

a copy of the company’s latest report and accounts

if the company is a subsidiary – please provide a structure chart or a copy of the company’s latest report and accounts which clearly shows such relationship

if the company is part of a multi entity structure please provide a structure chart

Company which is a regulated financial service business within an equivalent** jurisdiction

Certified* evidence of regulatory licence or details of where this can be obtained online


VERIFICATION DOCUMENTS

Individual identification

a certified* copy of your current passport, or

a certified* copy of your national identity card which bears a photograph or

a certified* copy of your UK or Channel Islands driving licence which bears a photograph

Address verification (principal address)

Provide any two documents | Original to be provided or certified* copies and to be less than 3 months old

a utility or telephone bill (not mobiles)

a bank statement

credit card statement from a major bank

correspondence (less than three months old) from a government department/agency/tax office

a letter from a regulated financial service provider in an equivalent** jurisdiction

 

 

*CERTIFICATION

Copy documents must be certified by a third party who is subject to professional rules of conduct.

Suitable certifiers

a lawyer, notary public, actuary or accountant who is a member of a relevant professional body

a member of the judiciary or a senior civil servant

a serving police or customs officer

an officer of an embassy, consulate or high commission of the country or territory of issue of documentary evidence of identity

a member of the Institute of Chartered Secretaries and Administrators

a director, officer or manager of a regulated financial services business in an equivalent** jurisdiction.

Wording for certifiers

The required wording for the certification is as follows:

Client identification / verification

“I certify that I have met

[Full name]—————————————————–

and seen the original documentation verifying their

identity.  I further certify that this extract of that document is an accurate copy of that part of the document and that the photograph contained in this extract bears a true likeness to the individual.

[Signature of certifier]

[Name in block capitals]

[Professional capacity]

[Organisation]

[Address]

[Telephone number]

[Date]”

Please ensure the photograph is a clear reproduction.

Address verification

“I certify that I have seen the original document

and that this extract of that document is an

accurate copy.

[Signature of certifier]

[Name in block capitals]

[Professional capacity]

[Organisation]

[Address]

[Telephone number

 

[Date]”

**LIST OF EQUIVALENT JURISDICTIONS

Australia Japan
Austria Latvia
Belgium Liechtenstein
Bulgaria Lithuania
Canada Luxembourg
Cayman Islands Malta
Cyprus Netherlands (excluding Netherlands Antilles and Aruba)
Czech Republic New Zealand
Denmark Norway
Estonia Poland
Finland Portugal
France Romania
Germany Singapore
Gibraltar Slovakia
Greece Slovenia
Guernsey South Africa
Hong Kong Spain
Hungary Sweden
Iceland Switzerland
Ireland United Kingdom
Isle of Man United States

 

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